W-4 Form Changes Effective January 1, 2020

The Internal Revenue Service has made substantial changes to the tax code that will impact the 2020 payroll tax year. The IRS has released a new W-4 form as a result of these changes. For more detailed information please see the IRS FAQs regarding the new W-4 form.

As you prepare for the next payroll tax year be aware of some important changes:

  • Any new employee starting January 1, 2020 or later must use the new W-4 Employee Withholding Certificate form.
  • Effective January 1, 2020 any employee that needs to make changes to their withholdings must use the new W-4 Employee Withholding Certificate form.

Open APIs Are Critical to Today’s Connected Business

Open APIs Are Critical to Today’s Connected Business

There are two kinds of cloud ERP vendors; closed – where the vendors intentionally close their APIs, usually those in vertical apps, believing it gives them a lock in their market and open – vendors that provide open interfaces to ensure seamless cloud-to-cloud integrations. Acumatica falls within the open category. They support an open world and eliminating the separations of automation. To quote Acumatica’s Ajoy Krishnamoorthy, VP of Platform Strategy, “We don’t think that data should live and die within the boundaries of ERP.” He says this in his post, The Connected Cloud: How Acumatica’s API Supports a Multicloud World, which he wrote in 2017. In it, he explains how their flexible, customizable cloud xRP platform was developed. He also details Acumatica’s API journey. Acumatica believes that “APIs form the connecting glue between modern applications. Nearly every application uses APIs to connect with corporate data sources, third party data services or other applications. Creating an open description format for API services that is vendor neutral, portable, and open is critical to accelerating the vision of a truly connected world.” Read more here.

2020 Illinois Unemployment Rate Determination Will Arrive Soon!!!

The Illinois Department Of Employment Security (IDES) will be mailing the 2020 Rate Determination on or about December 1, 2019.  It is important that each Employer verifies the rate as assigned with the 15 day protest time limit.

The Employer can also go to their account with IDES at mytax.illinois.gov and get the Rate Determination from that portal.

Errors to look for on the Rate Determination:

  • Most of the errors will be found when reviewing the BEN 118, Statement of Benefits Charges, for the period listed on the Rate Determination.
  • Benefits paid to an Employee when the Employee was denied benefits.
  • Benefits charged to the Employer when the Employer is not the chargeable employer.
  • Benefits charged to the Employer when the benefit charges are to be a pooled cost.
  • Benefits paid for more than 26 weeks or benefits equal more than 26 times the weekly benefit amount.
  • Benefits were allowed at one level of protest and then denied on appeal and the credit was not applied.
  • No claim was received on the Individual listed on the BEN 118, Statement of Benefit Charges.
  • No response to the protest of the BEN 118, Statement of Benefit Charges.
  • No BEN 118, Statement of Benefit Charges was received for a quarter where benefit charges are listed.

 

Any questions please call Unemployment Consultants, Inc. at 847 670 0590.

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New Tax Law For Illinois Manufacturers

JFB – Tax Consulting LLC

Effective July 1st, manufacturers in Illinois no longer have to pay sales tax on most of the supplies and consumables used in a manufacturing facility. The Department of Revenue published Informational Bulletin FY 2019-28 which covers the general rules prior to their updating the appropriate regulation.

The law recites the following as production related tangible personal property that is used or consumed in a manufacturing process: property that is purchased for incorporation into real property within a manufacturing facility, supplies and consumables used in a manufacturing facility including fuels, coolants, solvents, oils, lubricants, and adhesives, hand tools, protective apparel, and fire and safety equipment.

This addition to the law is in the same statute granting sales tax exemption for machinery and equipment used in manufacturing. While it appears to read that these new items would also be exempt if used in the production of graphic arts, clarification will have to be  provided by the Department of Revenue.

IDOR form ST-587 is the exemption certificate that the manufacturer should provide to its vendor in order to document the exemption. Since this form is not yet set up to permit a “blanket” exemption for all future purchases, the manufacturer is required to provide the form for each purchase order.

I goods were delivered after June 30th, you should contact your vendor, provide a ST-587 and ask for a refund of sales tax paid (or short pay open  invoices).

Joseph F. Bigane III

 

Sage 100 – Credit Card Processing For Accounts Receivable And Sales Orders

Question:

Mike, We own Sage 100 Accounts Receivable and Sales Order, we would like to use Credit Card Processing, is that possible?

Answer:

Yes Sage 100 Accounts Receivable and Sales Order Modules are fully integrated with several payment processors and transactions can be integrated through Accounts Receivable Cash Receipt Entry and Sales Order Entry without having to go outside the Sage 100 Accounting System.

NOTE: We advise that you consult with your certified Sage 100 ERP consultant before making any changes to your Sage 100  system.

Optimize Cash Flow and Get Paid Faster

Sage 100 integrates with Paya, formerly Sage Payment Solutions, to process credit and debit card receivables quickly and conveniently?  Look at all the benefits of adding payments to your Sage ERP!

  • Accept all major credit and debit cards as well as PIN debit and signature debit transactions.
  • Securely store bank and credit card information in the Paya vault—not your software (simplifies PCI compliance).
  • Access the data you want whenever you need it.
  • Reduce the risk of theft, credit card fraud, and legal action with strict adherence to the highest industry standards.

About Paya
Paya was the first – and remains the best – Sage 100 direct integration, with easy onboarding and a powerful, user-friendly payments interface.
Paya offers industry leading payments solutions that can be tailored to meet the needs of any business. A provider of exceptional business solutions and customer experiences, Paya delivers future-proof value and flexibility for growth.
Let Paya handle the movement of transaction data automatically. Consolidate, control, and reconcile all internal and external payment sources in real time. For more information, visit https://paya.com/ or follow us on Twitter: @PayaHQ, LinkedIn: Paya.com and Facebook: PayaHQ.

Happy Holiday Scam – son (Season)

Unfortunately, scammers to do not take off for the holiday season.  In fact, it appears the scams increase!  Last week a scam surfaced around the country.  A number of bomb scares were reported requesting a bit coin payment.  Since none of the “bomb” were detonated, this appears to have been just a scam.

Bomb scares are not the only scams during the season.  Just in the last few days I received a phone call from someone that reported they were receiving information about my business computer having problems.  I was too busy to play with them, so I did the right thing and just hung up.  Other companies that you have no relationship with are not getting information about your computer.

Also, with tax season being just around the corner, the IRS does not notify you of any tax problems with a phone call.  They ALWAYS send a letter in the US mail.

The only institutions that may call, email or text you are your bank and credit card companies.  Normally you will only receive these notifications if you sign up for them.  Just to be extra cautious, do not reply to the notification, but call your bank or credit card company via the number on your statement or their website.  If it is a legitimate concern, they will forward you to the correct person to resolve your issue.

Again, if you get an unsolicited phone call about any computer issues, just hang up.  The same goes for tax issues.  If you get a strange pop up on your computer, shut it down immediately.  If it will not let up shut down your computer, unplug it! and contact your IT department or a computer professional.

Unfortunately, the holiday season is a busy time for scammers.  Don’t let the business of the season allow you to let down your guard.  Happy Holidays and be careful!

 

 

 

 

 

 

Sage 100 – How to Reverse a Check and Invoice in Accounts Payable

Question: Mike, we own Sage 100 (formerly MAS90) and we would like to know how to reverse a check and invoice in Accounts Payable.

Answer: Sage 100: How to reverse a check and invoice in Accounts Payable.

NOTE: We advise that you consult with your certified Sage 100 ERP consultant before making any changes to your Sage 100  system.

Steps are show below:

  1. First Modules>Accounts Payable>Main>Manual Check Entry, and type in the check number you want to reverse. The system will ask you “Is this a Check Reversal”, click Yes.

2. The system will them ask “Do you what to recall invoices paid by this check”, click Yes.

3. You will then see a negative check on the register, Accept and Post the Manual Check Register.

4. So now you want to reverse the invoice with an Invoice Reversal, go to Modules>Accounts Payable>Invoice                 Data Entry.

5. Put in the Vendor N0. and Invoice No., and you will see the Invoice Adjustment popup, click Adjust.

6. Next put in a negative amount in the Adjustment Amount and Post the Invoice Register, this will reverse the                 Invoice.

 

Sage 100, How to add Vacation and Sick Accruals to Payroll Check on Sage 100 2018 and higher

Question: Mike, we own Sage 100 (formerly MAS90) we recenty upgraded to version 2018 and we previously had version 2015 in the old non Crystal version of check form, all the Vacation, Sick and PTO fields were lost, how can we get them back onto the new Check form.

Answer: This is explained below:

NOTE: We advise that you consult with your certified Sage 100 ERP consultant before making any changes to your Sage 100  system. If you don’t currently work with a Sage 100 consultant, contact us, call 760-618-1395 or email us at info@caserv.com and we are available to help.

  1. The Payroll Module Database in version 2018 has been changed from previous versions, the Vacation Sick and PTO fields were changed and they are now named TimeOff1, TimeOff2, TimeOff3. They are named HoursAccrued, UsedHours, AnnualLimitHours, AvailableHours for each of the 3 type of Accrual. You can see a picture of the Crystal Reports Field Explorer  below that will show each of the fields.

 

2. In addition there is a new version of Crystal Report that is included with Sage 100 version 2018, Crystal 2016 and it needs to be installed so you can edit the new forms, the Payroll forms were completely rebuilt by Sage, as well as Sage Support does not support Modifications to the out of the box forms, so these instruction will help you modify the form and add the Accrual fields that to the Crystal Report. You can see a picture of the Plain from which you can start with. Click the form button from the Print Checks screen Modules>Payroll>Main>Print Checks and the Crystal Report will open.

3. Next what you need to do is drag the bottom line down from the Group Footer #2 to allow enough space to the insert the Accrual Fields, this is located just below the Net Earnings, the out of  the box form from Sage does not include the accrual fields so this is a customization. You will also want to reposition all the existing fields to the bottom, and then you can open the Crystal  field explorer and drag and drop the acrual fields into position as well as you can add text titles. You will need to play with this and it is mostly trial and error to get it printing in the right place. In addition you will need to reduce the stub lines on the check printing. You can also suppress the fields in Crystal and move fields that are out of position. This blog is just to give you the general idea of how to modify this form and not teach you all the details of Crystal Reports design.

 

 

 

 

Sage Fixed Assets Version 2018.1 Incompatibility Issue

We recently had a client that was on version 2016 of Sage 100, they also were on an older version of Sage Fixed Assets and needed to upgrade the Sage Fixed Assets to version 2018.1. Upon doing the upgrade they received the error “Unable to cast COM object…” in Sage 100, after install the Sage Fixed Assets Client 2018.1.

So, what is the cause of this and how can it be resolved?

The cause of this “Unable to cast COM object…” error lies in the Crystal Reports runtime version (SP21) which is installed with FAS 2018.1, SP21 is not compatible with Sage 100 versions 2017 versions and earlier.

To start with replace existing pvxwin32.exe.config located in the “2016” installation of Sage 100 Standard …\mas90\home\ with a copy of the same file from Sage 100 Standard 2018. The pvxwin32.exe.config new file can be obtained from Sage 100 Support.

Then visit all the Workstations that have Sage 100 and install the FAS client, that is the fix.

In addition, Sage Support did a great job documenting the fixes for other scenarios with different versions of older and newer Sage 100. The Knowledge Base Link is here.